Poly Solutions for Microsoft Teams Rooms for Windows | Poly, formerly Plantronics & Polycom – What do you want to do?
These Cookies allow us to count the number of visits to our website and the sources of traffic in order to evaluate and improve the performance of читать website. Learn roo,s about Lenovo.
This user guide aims to provide instructions on how to host or join a meeting using a Microsoft Teams Room device. A Microsoft Teams Room is an AV-enabled meeting room which has been setup with a Logitech unit. It provides video conferencing facilities directly from Microsoft Teams without the need to login to a PC. Users are also able to schedule. Microsoft Teams Rooms Instructions: Use Outlook to reserve a room equipped with Microsoft Teams Rooms 1. Open Outlook, and go to your calendar. 2. Select New Teams Meeting in the Teams Meeting section or New Meeting, then Teams Meeting. 3. Select Room Finder in the meeting scheduler or type the conference room email address. 4. Quick Start Guide New to Microsoft Teams? Use this guide to learn the basics. Microsoft Teams Manage your team Add or remove members, create a new channel, or get a link to the team. Add files Let people view a file or work on it together. Compose a message Type and format it here. Add a file, emoji, GIF, or sticker to liven it up! Reply.
Microsoft teams rooms user guide pdf – microsoft teams rooms user guide pdf. Please wait…
Upgrade to Microsoft Edge to take advantage of the latest features, security updates, and technical support. This article is intended to guide users on how to optimize meeting spaces with Microsoft Teams Rooms solutions and devices. It includes information on Teams Rooms device and solution uses, layouts, and specifications.
Microsoft Teams Rooms solutions offer flexibility of purpose and even flexibility of movement throughout a space that traditional meeting rooms do not. For example, with Teams Rooms devices, users can enhance their collaboration with a digital whiteboard, and intelligent people-tracking cameras make sure every local participant can be seen no matter where they are in the room.
Any type of space and any type of meeting can be optimized with Teams Rooms devices or Teams Rooms solutions. Meet and present meetings are the first bucket, and this meeting is generally more formal. Audio-visual is a priority, and there is a focus on presenting content. The device is typically fixed, allowing users to remain seated while interacting with the device from a center-of-table console. Meet and present spaces prioritize presentation and discussion, which means the layout and technology must be optimized for content sharing and remote co-creation.
Everyone needs to be involved in the discussion and must be able to see and interact with shared content. Meet and present space layouts: Tables should be fixed and located in front-of-room displays.
In smaller rooms, the tables may be attached to the wall, but in larger spaces, they must be separated to accommodate camera considerations. Meet and co-create meetings are generally less formal with a priority on co-creation, inking, and whiteboard. Access to personal files is also a focus for this bucket. The device can be mobile, encouraging users to stand up, gather, and interact with the device. The right space bridges users and the technology seamlessly and eliminates friction for even the most novice users.
Teams devices are designed to be user-friendly enough for young students or new users to navigate adeptly, and for educators or admin to control and customize from first use. Meet and co-create space layouts: Tables and co-creation equipment can have flexible positions and should accommodate groups of people working at either the tables or the equipment.
Remember, both types of rooms can handle both types of experiences when needed. Rooms can also be designed to accommodate both easily by having technology for each use.
The important thing to remember is that no matter what space you are equipping, from a private office to a lecture hall, it needs to be Teams enabled.
Combination presentation and co-creation space layouts: A combination of use cases from other meeting scenarios can be combined to form multi-purpose rooms where presentation-focused meetings, as well as co-creation work, can be achieved with equal efficiency, often simultaneously.
A great meeting experience is the result of using the best possible technology for a meeting space in ways that facilitate the exchange of ideas without being intrusive. Teams Rooms go beyond what can be done with Teams on personal devices by providing unique in-room capabilities, like one-touch join, content cameras to share physical whiteboards into the meeting in an intelligent way, and proximity features like seamlessly transferring a Teams meeting from your personal device to the room.
Non-native and self-built systems that rely on external services, or a bring-your-own-device connection, will never truly match the ease of use or immersive quality of a native Teams Room.
It’s understood that over the course of a deployment, there may need to be intermediate steps such as quickly deploying bring-your-own-device meeting rooms implemented on your path to a fully native Teams experience in your meeting spaces. By having both Teams on all your personal devices and properly deployed Microsoft Teams Rooms in all your spaces, you will be able to facilitate the best possible meeting experience for every one of your users.
As you plan to achieve the best possible experience, you will need to address all your spaces in terms of both technological deployment and end-user guidance and training. It’s normal when planning for a large-scale, company-wide rollout for it to happen in stages with some rooms seeing technology added at different times, or even certain components being installed earlier than others such as deploying Teams panels for scheduling in every room in a particular building while installing Teams Rooms solutions one floor or even room at a time.
Prepare your users to do this in stages to maximize your Teams meeting experience at every point along the way.
You can start with this plan by addressing all your non-AV or non-collaboration-equipped meeting spaces. You can still take advantage of Teams in your meeting rooms, even if those meeting rooms have not yet had Teams devices installed. Video: When these rooms are used, individual users can bring their own devices to share in the Teams meeting content and capture their expressions with their individual cameras.
Users can then designate someone to be the single source of audio for the local group, connecting that personal device to the certified audio device, so that everyone both local and remote has a positive experience with meeting audio. Engagement: Enabling your meeting rooms for a better Teams meeting experience, even when it requires the use of personal devices and peripherals, will still allow your users to expand on what they can do with Teams.
When your users are situated in private offices and at individual workstations, Teams facilitates in-person discussions in addition to engaging with remote participants.
If you install Teams Rooms solutions or if you already have rooms that have already been deployed with appropriate Teams Rooms devices for their respective spaces, then you are well on your way to having great meeting experiences. Audio: Audio for these meeting spaces will be handled by the Teams Rooms solution and its Microsoft-certified audio devices.
Video: Video in these spaces will be handled by the Teams Rooms solution and its Microsoft-certified cameras. Engagement: Your end users will be able to take advantage of the complete Teams Rooms experience for their meetings, ensuring that everyone can join meetings easily and have great and audio and video.
Training your users to use technology in coordination leads to the most efficient and streamlined outcome. The best possible scenario is a combination of installed technology and personal devices. Audio: Most meeting-room connectivity and audio-video work will be handled by the Teams Rooms solution, while individual users can join the same meeting with cameras on and audio off for a completely immersive experience.
Video: Remote users will be able to see everyone take part in the meeting beyond just speaking and content sharing. A remote user can turn on personal video to gain a view from anywhere in the room with the ability to focus in on any participant.
Engagement: Chat can remain dynamic with all participants, local and remote, involved and engaged. Video sharing from both Teams Rooms and via individual cameras allows remote participants to feel engaged with everyone. Using Teams on all devices ensures that local room users and remote users feel equally engaged in meetings.
The right audio and video technology choices will help users get the most out of their Microsoft Teams meetings. Audio considerations are critical to ensure both remote and in-room participants can be clearly heard and understood. Microphone and speaker coverage must include every seat in the room without leaving gaps.
A single source of audio for a space is required to ensure that there are no audio issues in a meeting room. Pairing the right microphone and speakers for each space will give the best possible results for being heard clearly without distraction.
In shared spaces, the options expand, but the same principles remain: meeting participants need to be heard and hear others clearly. All-in-one audio devices are easy-to-deploy, high-quality options for smaller spaces with a limited number of participants seated relatively close to the audio device. In larger spaces , the microphones and speakers separate to ensure maximum coverage across all participants in the space.
Many solutions for medium- to large-sized rooms are available as part of a kit that requires no configuration, only physical installation of microphones and speakers. In the very largest and most complex spaces , solutions are available that allow for a variety of microphone and speaker types to be used together, such as capturing a lecturer and audience voice from a large hall while simultaneously bringing the call to everyone.
These solutions are best achieved when deployed with a Microsoft partner who has expertise in the design and deployment of more technically involved solutions. Video is equally important as audio.
Capturing physical, non-verbal communication like facial expressions or gestures is as important as the classroom or meeting content to ensure maximum engagement and understanding. Rooms need to be equipped with the appropriate size of display so that everyone can experience the meeting properly, whether in the room or remote. This is why rooms also need to have the right camera coverage and field of view FOV to effectively capture all the in-room meeting participants for those joining remotely.
As important as good audio, high-quality video is a necessity for modern Teams collaboration. Technology for cameras has advanced significantly with high-quality cameras now available for all spaces. Included cameras in devices like laptops and tablets should be used in all meetings to ensure that everyone is seen and heard. For users looking to bring a richer video experience to a personal space , external cameras represent a step up from embedded devices and can be used in a greater number of scenarios and configurations, ensuring that call participants share the best quality view of themselves.
In shared spaces, the options and features expand. Smaller rooms may be covered by cameras included within all-in-one audio devices, such as soundbars. These cameras typically feature a wide field of view, ensuring that they capture every participant in the space in a single shot.
Many of these cameras also feature things like intelligent framing of the image, so that the camera only shows the people in the meeting and not empty chairs, or people counting, to track and understand space utilization. In larger rooms , cameras feature the technology needed to capture participants in a variety of locations at varying distances away. These cameras can capture groups or focus on specific individuals while maintaining great visual clarity. Devices that can track and feature only active speakers are regularly used in larger spaces so that many participants may be featured individually throughout a meeting as they contribute their thoughts.
This section explores how Microsoft is transforming standard conference rooms into enhanced Microsoft Teams Rooms that bring the best of the new Teams front row experience. Use this article for room design and technology guidance, recommended products, and Microsoft Corporate Facilities reference specifications. The future of work will be fluid, dynamic, and powered by the cloud. Microsoft enables meeting experiences that allow people to be there, from anywhere, at any time.
These meetings are hybrid, which means you can join them seamlessly. Meetings enhanced with Microsoft devices are inclusive; every voice is heard, and everyone is clearly represented. Microsoft sees a future where meetings are immersive and spaces are designed around people. Our dynamic meeting views keep everyone connected to the content and each other: Formal presentations are paired with collaborative chats.
Digital canvases unleash group creativity. Everyone can connect face to face wherever they are. The vision for the future of meetings is grounded in a simple belief: meetings should offer so much more than just a one-time transaction. Meetings will be designed for everyone, whether they’re in the room or across the world. In Microsoft’s hybrid workplace, the next generation of room standards are informed by the needs of both remote and in-room participants. An enhanced room is a Microsoft Teams Room designed to deliver an elevated hybrid meeting experience, fostering more natural and immersive connections while enabling everyone in the meeting to feel included, represented, and productive.
The room follows a set of principles made real through a combination of Teams Rooms software and hardware capabilities and room configuration guidance. The concept for the enhanced Microsoft Teams Room is designed around two key goals that are supported by a set of experience principles.
An enhanced room experience is all those components and ideas put together with no single feature defining the experience. The individual features and concepts found in our enhanced Microsoft Teams Rooms may also be deployed on their own. Take advantage of our new front row front-of-room display experience in all types of meeting spaces where there is a Microsoft Teams Room solution that supports it.
Implement curved tables and front-facing layouts with traditional Microsoft Teams Room experiences to promote better human connection in the room while maintaining continuity of experience across all meeting spaces. Enhanced Microsoft Teams Rooms are not meant to be a replacement for all other meeting spaces inside your organization, but rather to act as a supplement to existing meeting spaces that utilize Microsoft Teams.
They should be deployed strategically within your organization to the spaces and locations where face-to-face interactions with remote meeting participants will be most valued. Microsoft Teams Rooms will continue to deliver people-centric hybrid meeting experiences made available through software updates. However, there are hardware technologies and room configuration guidance that play a key role in optimizing some of the enhanced experiences.
Microsoft teams rooms user guide pdf – microsoft teams rooms user guide pdf
Microsoft Teams Rooms formerly Skype Room Systems version 2 brings HD video, audio, and content sharing to Teams or Skype for Business calls and meetings of all sizes, from small huddle areas to large conference rooms.
The touchscreen console in a conference room is the heart of every meeting. It automatically wakes up when it detects motion. On the screen, there are a few things you can do:. Note: To get a meeting to show up on the room console, organizers should set the room as the meeting location. Start a new meeting by selecting Meet now. Make a phone call by selecting Dial pad and dialing a number.
Project your laptop by plugging in the cable connected to the console. Depending on the room settings, it may be projected to the room automatically, or you may have to select Present on the room console. Select More for instructions on how to add the room to a meeting, give feedback on the device, or change settings.
When you’re in a meeting, you’ll have options to manage your camera and mic, share content, add participants, and end the call. In Skype for Business meetings, you’ll also have the option to check out conversations and content. Use Outlook to reserve a room equipped with Microsoft Teams Rooms. Select Room Finder in the meeting scheduler or type the conference room email address. Use Outlook to add a Microsoft Teams Rooms room to an existing meeting. Add the room name it’s on the console under To or find the room using Room finder in the meeting scheduler, and send the update.
Any meetings currently happening are at the top of the list. After a meeting ends, it’ll stay on the screen for a little while so you can easily join again if you need to. If a scheduled meeting doesn’t appear on the console or if the meeting tile shows More options When you’re choosing your audio and video settings you have the option to add a room so you can use that room’s audio and video equipment.
Your personal device may even detect a nearby room using Bluetooth. If it does, you’ll see the meeting room’s name and the option to Join and add this room. If the nearby room has already joined the meeting, just select Audio off to join with your audio off and avoid disrupting the meeting. If your device doesn’t detect the room nearby, select Add a room under Other join options and search for the room you’re using. If you’ve already joined the meeting on your personal device, you can select Show participants , then go to Invite someone or dial a number and search for the room name.
Then, select the room and OK to call it into the meeting. Then, the room will ring. To join the meeting, select Accept on the room console. Note: Make sure the audio on your personal device is off before you accept the call on the room console, or you could cause echo. Select Meet now on the room console. After all the people you want to invite are on the list, select Invite. Your meeting will begin automatically. Note: For now, this is only available on Skype for Business.
To share your desktop with in-room meeting participants, just connect your personal device to the appropriate cable connected to the room console. Depending on your room settings, your screen may be shared automatically, or you may have to select Present on the room console. Join the meeting on your personal device and select Share , then the item you want to share. Go to Share your screen in a Teams meeting to learn more. Connect your personal device to the cable connected to the room console.
Depending on your room settings, your screen may be shared automatically or you may have to select Share on the room console. Content cameras allow you to stream a traditional whiteboard into meetings so remote participants can clearly see what’s being drawn.
Select Dial pad on the room console. Go to Add participants and find the people you want to invite. Note: This will only pin the video for the room, not for others in the meeting. To remove someone from a meeting, select their name on the room console, then Remove participant. Go to Type a message , use the keyboard to type a message, and then tap Send or press the Enter key. Note: If you have a single display, you can choose between showing just shared content or showing content and a row of people.
If you have two displays, one will show content and the other will show people. Selecting Layout will swap which display shows which. Select Mic on the room console to mute or unmute the room mic. Select Volume up or Volume down to adjust the speaker volume or mute the speaker. Mute participants by going to Participants , selecting a name, and then Mute participant.
Select Camera on the room console to turn the room camera on and off. Choose which video device you want to use, or tap Camera Off to stop streaming the room’s video. Note: For now, you can only switch between cameras on Skype for Business. If you leave the meeting room before your scheduled meeting time has ended, you can remove any content that you uploaded for the presentation. Go to Content on the room console and select the content that you want to remove.
Microsoft Teams Rooms requirements. On the screen, there are a few things you can do: Join a scheduled meeting by selecting the meeting. Select Show a room list and find a building or list. Choose a room from the list of available rooms. Complete the meeting invitation as you would for any other meeting before sending.
Use Skype for Business to add a Microsoft Teams Rooms room to an existing meeting Join the meeting from your personal device. Select Invite More People. Search for the room name it’s on the console , and select OK. Accept the call on the console to join the meeting. Use Outlook to add a Microsoft Teams Rooms room to an existing meeting Open the meeting in Outlook on your personal device.
If the meeting is accepted, it will appear on the console. Select the meeting on the console to join. Join a scheduled meeting Just find your meeting on the console and select it to join. Join a scheduled meeting that’s not on the console Join the meeting on your personal device. Under Type a name or number , find the people you want to invite. Select people to add them to the list of invitees.
Share your screen with in-room participants To share your desktop with in-room meeting participants, just connect your personal device to the appropriate cable connected to the room console. Share your screen with all meeting participants There are two ways to share with both in-room and online participants from a personal device: Join the meeting on your personal device and select Share , then the item you want to share.
Share in-room content Content cameras allow you to stream a traditional whiteboard into meetings so remote participants can clearly see what’s being drawn. Stop sharing your desktop Select Stop presenting on the console. Dial a number, and then select Call. Add a participant Go to Add participants and find the people you want to invite. Need more help? Expand your skills. Get new features first. Was this information helpful? Yes No. Thank you!
Any more feedback? The more you tell us the more we can help. Can you help us improve? Resolved my issue. Clear instructions. Easy to follow. No jargon. Pictures helped. Didn’t match my screen. Incorrect instructions. Too technical. Not enough information. Not enough pictures. Any additional feedback? Submit feedback.